Step-by-Step Guide for Setting Up Companies in Acumatica

For businesses expanding and managing more than one company, setting up a new company in Acumatica ERP is an important step. This includes configuring a new legal company, creating a test environment for demo purposes, or onboarding new divisions. With the help of the Acumatica tenant-based structure, this becomes easy to operate.

Accessing the Companies Screen

To create a new company in Acumatica, follow the below process:

1. Log in into your Acumatica Instance
2. Navigate to Configuration > Organization > Companies
3. Alternatively, you can simply search "Companies" on the Global search bar

Source: Greytrix – Acumatica Blog

You will find the list of companies present in the given dataset or tenant if exists. Click on the "+" button on the form toolbar to create and configure a new company.

Source: Greytrix – Acumatica Blog

Company Form Overview

Below Company form will open where you can create and manage legal entities in Acumatica. This includes setting up company information, base currency, tax registration details, configuration preferences, and unit-of-measure settings.

1. Company Details Tab

This is the main tab where basic company information is entered. It includes:

• Company ID and Name – Unique identifier and display name
• Legal and tax information – Registration numbers, tax IDs
• Main contact and address – Primary business location
• Base currency settings – Functional currency for the company
• Configuration settings – Access roles, default printer, decimal place preferences
• Miscellaneous settings – Units of measure, phone mask

Source: Greytrix – Acumatica Blog

2. Delivery Settings Tab

Used to define default shipping preferences for the company. This may include:

• Delivery Contact – Default contact for shipments
• Delivery Address – Default shipping address
• Shipping Instructions – Default shipping notes

This helps streamline logistics and outbound delivery operations.

3. Employees Tab

Lists employees assigned to the company. This is especially important if the company handles payroll, approvals, or time and expense tracking. You can link users as employees for access and operational roles.

4. Ledgers Tab

Allows you to associate the company with specific ledgers — such as Actual, Reporting, Budget, or Statistical ledgers. This is crucial for financial reporting and separating transactions at the ledger level.

5. GL Accounts Tab

In this tab, you define or review default General Ledger accounts related to the company, such as:

• Sales accounts
• Expense accounts
• Discount accounts
• Currency gain/loss account

6. Visual Appearance Tab

This tab allows you to customize the look and feel of the company's interface. You can upload a logo or adjust themes specific to this tenant or branch, which helps distinguish between multiple companies visually.

7. Company Groups Tab

This tab is used to assign the company to one or more company groups. These groupings are used for consolidation, reporting, security, or intercompany transactions. These are useful in multi-company environments.

Completing the Company Setup

After filling in all the necessary information in each tab, such as employees and GL accounts, your company setup in Acumatica is complete. This ensures that your environment is ready for financial operations.

Once the company is added, you can view and edit the company details at any time you want.

Source: Greytrix – Acumatica Blog

Best Practices for Company Setup

Conclusion